You Run the Orchestra. Let Us Handle the Admin.

Whether you lead a 20-member community band or a 100-piece symphony, WePlayIn.Band gives you the tools to manage your musicians, events, and music — so you can focus on what matters: making music.

The Reality of Directing an Orchestra

You got into this because you love music. But somehow you’ve also become an event planner, an attendance tracker, a WhatsApp group moderator, a filing clerk for sheet music, and a part-time IT administrator. The bigger your orchestra, the more it multiplies. Whether you have 20 musicians or 120, the core frustrations are the same — just at different scales.

You’re the Director, the Manager, and the Admin — All in One

For municipal wind bands, community orchestras, brass bands, chamber groups, and amateur ensembles with fewer than ~50 musicians.

You know the drill. You’re unpaid (or barely paid), your musicians are volunteers with busy lives, and you manage everything yourself — often from your phone between rehearsals.

Your typical week now

Monday: Send WhatsApp message about Thursday’s rehearsal. Half the group doesn’t read it.
Tuesday: Call the section leaders to check numbers. Two don’t pick up.
Wednesday: Print 35 copies of the new piece. Realize the clarinets need a different part.
Thursday: 8 musicians don’t show up. No one told you. You reorganize the seating on the fly.
Friday: Start planning next week. Repeat.

With WePlayIn.Band

Monday: Create the event in the app. Musicians get a push notification automatically.
Tuesday: Check the dashboard — 28 confirmed, 4 declined, 3 pending. Automatic reminders sent.
Wednesday: Sheet music is already uploaded. Each musician sees only their part on their phone.
Thursday: You arrive knowing exactly who’s coming and where they sit.
Friday: Check participation trends. Plan next week in 10 minutes.

🆓 Free to start — our Free Edition covers up to 20 musicians at zero cost
⚡ Quick setup — use a template (Wind Band, Brass Band, Jazz Ensemble), invite musicians, done
📱 Simple for musicians — they open the app, see their events, tap to confirm. That’s it.
🔔 Automatic reminders — the app chases confirmations so you don’t have to
🎵 Sheet music on every phone — upload once, everyone has their parts
📊 Know who’s coming — real-time attendance view by section and position
🗓️ One calendar for everything — rehearsals, concerts, meetings, social events

Professional Management for Serious Ensembles

For civic orchestras, regional symphonies, large wind orchestras, and organizations with 50+ musicians, multiple administrators, and complex calendars.

Your challenges go beyond scheduling. You need visibility across a large organization, accountability for your board or sponsors, and tools that match the complexity of your structure.

📊 Director Dashboard — real-time analytics: attendance rates by section, participation trends, response timing, lowest-coverage positions. No more guessing.
🔐 Granular roles & permissions — three roles (Manager, Director, Musician) with configurable access across 12 areas. Give section leaders exactly the access they need.
📋 Operations log — full audit trail of every action. Transparency for governance and reporting.
📈 Excel exports — attendance data, musician lists, and reports ready for your board meetings or municipality submissions.
🎵 Sheet music visibility controls — share scores orchestra-wide, by section, or by individual position. Musicians only see what’s relevant.
🤖 Wolfgang AI Assistant — voice-powered management. Create events, check attendance, manage repertoire — by speaking naturally in English, Italian, Spanish, or Catalan.
🏢 Multi-orchestra support — manage multiple ensembles from one account.
🇪🇺 EU data compliance — GDPR-compliant servers in the European Union. Member data stays safe.

Set Up Your Orchestra in Under 30 Minutes

Create Your Organization

Download the app (iOS or Android) or visit app.weplayin.band. Request your orchestra setup — tell us your name, type, and size.

Define Your Structure

Choose a pre-built template — Symphonic Orchestra, Wind Orchestra, Brass Band, Jazz Ensemble, Chamber Orchestra, or Marching Band — or create your own custom sections and positions.

Invite Your Musicians

Send email invitations. Each musician receives an activation code. They download the app, enter the code, and they’re connected to your orchestra instantly.

Add Your Music

Create your repertoire library: add pieces with composer, genre, and difficulty. Upload PDF sheet music with visibility controls — orchestra-wide, section-only, or position-specific.

Create Your First Event

Set the date, venue, dress code, and program. Add event questions (“Need parking?”, “Joining for dinner?”). Hit publish — your musicians get notified immediately.

Manage from the Dashboard

Monitor attendance, review answers, check participation trends, and see your next event’s coverage — all from one screen. Let the automatic reminders do the chasing.

📊 Your Orchestra at a Glance — The Director Dashboard

Next event details with real-time attendance status — confirmed, declined, pending — by section and position
Activity feed — who just confirmed, who declined, what changed
Participation trends — a chart showing attendance rates over weeks and months
Orchestra statistics — average response rate, confirmation timing, most and least active members
Lowest-coverage positions — see gaps before they become problems on concert day
Event questions summary — at a glance, how many answers you’ve received
Operations log — every action in your organization, timestamped and attributed

🤖 Meet Wolfgang — Your Voice-Powered Assistant

Instead of tapping through menus, just speak: “Create a rehearsal tomorrow at 8pm” or “Who confirmed for the concert?” Wolfgang handles events, venues, repertoire, and attendance — in English, Italian, Spanish, and Catalan.

Learn About Wolfgang →