Everything You Need to Run Your Orchestra

Events & Scheduling

Create and manage every type of event:

• Concerts — public or private performances
• Rehearsals — full, sectional, or dress
• Marching events — parades and outdoor performances
• Other — assemblies, workshops, social events

Set date, time, venue, dress code, and attach repertoire. Draft/publish control lets you prepare events before musicians see them. Map integration for instant venue directions.

Attendance Tracking

No more chasing confirmations:

• Musicians report Yes, No, or Maybe with optional notes
• View attendance by section and position — see gaps instantly
• Automatic escalating reminders — first notice → second reminder → final warning
• Configure reminder timing per event type
• Dashboard analytics: participation trends, response rates, lowest-coverage positions
• Export to Excel for board reports

Repertoire Organization

Your complete music library:

• Categorize by genre and composer
• Rate difficulty levels (star system)
• Track active vs. archived pieces
• See performance history per piece — which events used it
• Search and filter by title, composer, arranger, or notes

Sheet Music Sharing ADD-ON

The right music to the right people:

• Upload PDF scores per piece
• Scan paper sheets with phone camera — auto edge detection, perspective correction
• Visibility controls: orchestra-wide, section-only, or position-specific
• Musicians see only their parts automatically
• Annotate on scores — highlight, underline, draw
• Download and share from the app

Musician Management

Keep your members organized:

• Sections and positions with drag-and-drop ordering
• Attendance patterns tracked over time
• Multiple positions per musician — the flutist who also plays piccolo
• Active/inactive status for sabbaticals and seasonal members
• Email invitations with activation codes
• Export to Excel for reporting

Orchestra Structure

Define your exact setup:

• Custom sections: Strings, Woodwinds, Brass, Percussion, Vocals, etc.
• Positions within sections: First Violin, Principal Oboe, Second Horn, etc.
• Required counts per position — know if you’re understaffed
• Pre-built templates: Symphonic, Wind, Brass Band, Jazz, Chamber, Marching Band
• Preview before applying

Venue Management

All your spaces in one place:

• Addresses with Google Places autocomplete
• One-tap directions via maps
• Notes for parking, access, equipment
• Link venues to events
• Store contact info for venue managers

News & Announcements

Keep everyone informed:

• Share with the whole orchestra or specific sections
• Attach PDFs and images
• Add links for external resources
• Category tags: General, Concert, Rehearsal, Administrative
• Scheduled visibility — set start and end dates

Targeted Messages

Communicate with precision:

• Target specific sections or positions
• Priority levels — high-priority messages flagged visually
• Expiration dates — old messages auto-expire
• Push notifications for delivery

Event Questions ADD-ON

Collect information for any event:

• Yes/No, Free Text, or Multiple Choice questions
• Required or optional
• View answers by question (with charts) or by musician
• Save templates for reuse
• Target to specific sections or whole orchestra

Examples: “Joining for dinner?”, “Need parking?”, “Can you bring a stand?”

Concert Programs

Build your performance order:

• Add pieces from repertoire with one tap
• Drag-and-drop ordering
• Notes per piece (“start from measure 42”, “soloist: Maria”)
• Auto-calculated total duration

Calendar Sync

Stay in sync:

• Day, week, 2-week, or month views
• Export to iOS Calendar or Google Calendar
• Synced reminders
• Filter by event type

Smart Notifications

Never miss anything:

• Push notifications for events and announcements
• Escalating attendance reminders
• Customizable timing per event type
• Choose email, push, or both

Personal Settings

Make it yours:

• Edit personal info and photo
• Manage multiple orchestras from one account
• Control notification preferences
• Switch language (EN, IT, ES, CA)
• Biometric login — Face ID / fingerprint

Director Dashboard

Your orchestra at a glance:

• Upcoming events with attendance by position
• Activity feed — real-time updates
• Participation trends chart
• Orchestra statistics — response rates, timing
• Lowest-coverage positions — spot gaps early
• Event questions overview
• Operations log — full audit trail

Multi-Orchestra Support

Flexible for any setup:

• Belong to multiple orchestras
• Join via activation code or QR
• Request orchestra setup for new organizations
• Orchestra profile — name, logo, description, social links
• Shareable invitation links

Roles & Permissions

Organized and secure:

• Manager — full access including authorization
• Director — management access for events, musicians, repertoire, communications
• Musician — view events, report availability, access music and news
• Granular permissions — Read/Create/Modify/Delete across 12 areas

Activity Log

Full transparency:

• Track all operations — creates, updates, deletes
• Unread indicators
• Paginated history
• Available to directors and managers